Outlook address book is a utility feature integrated with the Microsoft Outlook application. It allows you to maintain a detailed list of all your contacts. Using the address book, you can store email addresses, phone numbers, birthdays and other important information of your beloved ones or colleagues. The normal way to add an address to the contact book is by going to the Address Book and by typing the name, email address and phone number of the person. But, it is also possible to create a new contact from the email messages you receive from a new sender, here's how.
Adding a new contact to the address book from an email message?
Outlook allows you to add a new contact to the address book from the email messages you receive. For instance, if you get an email message from a new sender, you do not have to manually provide all his contact details to add him to the contact book. Simply, drag and drop the email message into your contact folder. It will automatically add the contact to your address book.
When you drag and drop an email message to the contact folder, it will retrieve the name and the address of the sender from the message header. The body of the message will be left in the Notes section, which you can remove if needed. However, it is good that you leave it there because it will be useful for you to know in future why this person has emailed you.
Grouping contacts
In the Outlook Address Book, you can add as many contacts as you want. But, if you have added numerous contacts to the Address Book, it will be difficult to locate a specific contact. Therefore, it is advised that you group your Outlook contacts. By grouping the contacts to various categories such as Friends, Family, Office or the likes, you will be able to locate the contact instantly and thereby save your precious time.
Printing the address book
Outlook problems like getting valuable data corrupted are common. Therefore, it is good that you back up your valuable information such as contacts. Outlook allows you to take a print out of your address book.
If you have any other concerns regarding your Outlook Contact Book, feel free to contact our Microsoft Outlook help desk.
Adding a new contact to the address book from an email message?
Outlook allows you to add a new contact to the address book from the email messages you receive. For instance, if you get an email message from a new sender, you do not have to manually provide all his contact details to add him to the contact book. Simply, drag and drop the email message into your contact folder. It will automatically add the contact to your address book.
When you drag and drop an email message to the contact folder, it will retrieve the name and the address of the sender from the message header. The body of the message will be left in the Notes section, which you can remove if needed. However, it is good that you leave it there because it will be useful for you to know in future why this person has emailed you.
Grouping contacts
In the Outlook Address Book, you can add as many contacts as you want. But, if you have added numerous contacts to the Address Book, it will be difficult to locate a specific contact. Therefore, it is advised that you group your Outlook contacts. By grouping the contacts to various categories such as Friends, Family, Office or the likes, you will be able to locate the contact instantly and thereby save your precious time.
Printing the address book
Outlook problems like getting valuable data corrupted are common. Therefore, it is good that you back up your valuable information such as contacts. Outlook allows you to take a print out of your address book.
If you have any other concerns regarding your Outlook Contact Book, feel free to contact our Microsoft Outlook help desk.
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