About Adding Contacts To The Outlook Address Book

Outlook address book is a utility feature integrated with the Microsoft Outlook application. It allows you to maintain a detailed list of all your contacts. Using the address book, you can store email addresses, phone numbers, birthdays and other important information of your beloved ones or colleagues. The normal way to add an address to the contact book is by going to the Address Book and by typing the name, email address and phone number of the person. But, it is also possible to create a new contact from the email messages you receive from a new sender, here's how.

Adding a new contact to the address book from an email message? 

Outlook allows you to add a new contact to the address book from the email messages you receive. For instance, if you get an email message from a new sender, you do not have to manually provide all his contact details to add him to the contact book. Simply, drag and drop the email message into your contact folder. It will automatically add the contact to your address book.

When you drag and drop an email message to the contact folder, it will retrieve the name and the address of the sender from the message header. The body of the message will be left in the Notes section, which you can remove if needed. However, it is good that you leave it there because it will be useful for you to know in future why this person has emailed you.

Grouping contacts

In the Outlook Address Book, you can add as many contacts as you want. But, if you have added numerous contacts to the Address Book, it will be difficult to locate a specific contact. Therefore, it is advised that you group your Outlook contacts. By grouping the contacts to various categories such as Friends, Family, Office or the likes, you will be able to locate the contact instantly and thereby save your precious time.

Printing the address book

Outlook problems like getting valuable data corrupted are common. Therefore, it is good that you back up your valuable information such as contacts. Outlook allows you to take a print out of your address book.

If you have any other concerns regarding your Outlook Contact Book, feel free to contact our Microsoft Outlook help desk.

Learn About Outlook 2013 Address Books

Microsoft Outlook lets you manage your different email tasks easily and efficiently. When it comes to email management, you will be required to keep much personal contact information and email addresses in your email application. Microsoft Outlook uses its Outlook Address Book to maintain this data.
Here in this section, we will discuss about the different Address Books being used in Outlook 2013. Microsoft Outlook 2013 uses several Address Books that are really part of the Microsoft Exchange Server. The Address Books have several separate, independent lists of names and e-mail addresses, which can be confusing. Microsoft has simplified the issue of dealing with Address Books in Outlook 2002 and later versions, but that does not help if you use Outlook on a large corporate network.

Microsoft Outlook 2013 Address Books

The Outlook Contacts list contains all kinds of personal information, whereas an Address Book focuses on just e-mail addresses. Microsoft Outlook makes use of its Address Book to deal with the nitty-gritty details of actually sending your message to people on your corporate e-mail system, especially if that system is the Microsoft Exchange Server. Here are the different Address Books that you use in Microsoft Outlook.
The Global Address list: If you are using Outlook on a corporate network, the Global Address list, which your system administrator maintains, normally has the names and e-mail addresses of everyone in your company. The Global Address list allows you to address an e-mail message to anybody in your company, without having to look up the e-mail address.
The Contacts Address Book: The Contacts Address Book is the e-mail addresses from the Contacts list. Outlook automatically populates the Contacts Address Book so you can easily add people to a message you are sending when you click the “To” button.
Additional Address Books: If you create folders for Outlook contacts, those folders also become separate Address Books. Your system administrator can create additional Address Books as well, and if you connect Outlook to services like LinkedIn, your LinkedIn contacts may appear as a separate Address Book, too.
Anyhow, you do not need to know what an Address Book is most of the time - you just type the name of the person you are e-mailing in the “To” box when you compose a message. Microsoft Outlook automatically checks the name for spelling and then pulls the corresponding email address and sends your message.
Go through the Outlook help menu, if you want to know more about the Outlook Address Book and its purposes.